Some useful information and tips to help you prepare for the 2026 Summit

The British Educational Travel Association (BETA) are looking forward to welcoming you to the UK for our Youth & Student Travel Summit and wrap-around familiarisation programme.

Below is some information to help you plan and prepare for your participation.

Your Hosted Buyer place is free of charge, and as per the T&Cs you have agreed to take part in all elements of the itinerary between 5th October – 8th October 2026, which includes:

• Accommodation plus full ground package (meals and refreshments)
• Attendance at the BETA Youth & Student Travel Summit
• Participation in all elements of the wrap-around familiarisation visit
• Add this event to your calendar
• It is your responsibility to ensure that you have all of the correct permissions to travel to the UK

What to bring

A UK Travel adapter–In the UK we use a three-plug adapter, which may not be suitable for your devices. Please ensure you have the correct adapter, as you might not be able to use your devices, or you may have to buy one once here.

Bring a raincoat, the weather can be unpredictable in the city, a raincoat will be very handy if you are out and about walking. If possible, an umbrella too.

Money/UKGBP–If you wish to buy anything whilst in the UK, it may be worthwhile bringing extra money. The currency is Pounds Sterling

Dress Code: Business attire is recommended for the Summit, while smart casual attire is acceptable for the fam trip, social and evening events. Comfortable clothing and footwear are advised for tours and excursions.

What to wear

As you are visiting in October, the weather in the city has started to drop. It can often be windy and cold, with potential for rain. The average temperature for October is highs of 15 degrees and lows of 9 degrees, with around 15 days of rain.

Ensure you wear warm, comfortable clothing. It may be best to bring layers, as the temperature can often fluctuate. Suitable layers include gloves, fleece/sweatshirt, raincoat, and long-sleeved clothing.

Feel free to bring smart casual clothes for evening dinners. However, please do make sure these are weather-appropriate, as walking still may be required.

The city is very walkable, and you can often spend a lot of time on your feet. Ensure you wear warm, comfortable, weather-appropriate shoes suitable for walking.

Fam Trip Itinerary and Summit

Monday 5th October

2 pm – 3 pm – The Beatles Story Tour

3:15 pm – 3:45 pm – YHA Liverpool Albert Dock Hotel

4pm – 4:45pm – Check In to Ropewalks Hotel

5pm – 5:30pm – LILA College Tour

5:35pm – 6pm – Bayswater College Tour

6 pm – 8 pm Welcome Social kindly hosted by Bayswater Education. Come along and mix and mingle over a glass of wine before the big day. RSVP is required by 2nd October

Location: The Cavern Club, 8-10 Mathew Street, Liverpool, L2 6RE (map)

Tuesday 6th October

08.20 am Meet in hotel lobby to depart for Youth & Student Travel Summit at The Liverpool Football Club

View the Summit agenda

5:45pm Hosted buyers to leave The Liverpool Football Club and return to the Ropeswalk Hotel with Members of Visit Liverpool team

7pm Evening Dinner

Wednesday 7th October

9 am Welcome to Ferry Terminal

9:45 am Port Sunlight Walking Tour

11:30am Arrive in Chester

1:15 pm TBC

2:50 pm TBC

3:30 pm TBC

5:15 pm TBC

6:45 TBC

7:30 pm Dinner at TBC

Thursday 8th October

**Check out and meet in hotel lobby – we will take bags on coach**

9:00 am Arrival and Photo Opportunity at the Beatles Statue

9:20 am Royal Liver Building 360 Tour

10:40 am Kabannas Liverpool

11:50 am Strawberry Fields Tour

2:00 pm Return to Liverpool

2:30 pm Programme ends

Delegate List and Company Profiles

You can view the delegates registered to date here. Full company profiles are also available in the 1:1 meeting platform here. Use this to research and create your personalised meeting schedule. Scheduling closes at 5pm on Friday 2nd October.

1:1 Business Appointments

Login details have been sent to all lead delegates, and you should by now be actively creating your personalised meeting schedule.

Each delegate has 18 available meeting slots, each lasting 10 minutes. Please make full use of the eSchedule to pre-arrange and request appointments with attending organisations. More information on the appointments system can be found here

Important: The meeting schedule will close at 5pm BST on Friday 2nd October 2026. After this time you will be unable to make any changes, but there will be ample time during the day to make new connections.

Security & Important Changes of Information

Security is tight at the Royal Armouries and all delegates must be pre-registered onto our security list to enable access on the day. If any of your delegate details have changed please advise us without delay.

Upon arrival at Liverpool Football Stadium, you will be given a badge, your badge for security reasons must be visible at all times throughout the event.

The areas allocated to our event in the Anfield Stadium will only be accessible to BETA delegates. However, please do not leave valuable items unattended. We cannot accept responsibility for items lost or stolen.

Have you got a question or do you need more help?

If you have any queries or require further assistance on any aspect of your participation, please do not hesitate to contact:

Emma English, BETA Executive Direct – eenglish@betauk.com +44(0) 7771 750 446

Helen Leigh, BETA Association Manager – helenleigh@betauk.com +44 (0) 7500 556 050

We will both be in attendance throughout the Summit and Wrap-around programme and very much look forward to welcoming you and showcasing the best of Liverpool.